Capitalise to WIP

To generate and post transactions to WIP, you will need to have navigated to the relevant Budget Bucket, and entered the ‘Capitalisation’ tab. At this point, it is assumed that you have already posted the required Capital Spends against the Budget Bucket.

To generate WIP transactions, perform the following steps:

  1. At the top of the Capitalisation tab page, there is an ‘Actions’ button (denoted by three dots). Click on this button to reveal a dropdown menu and choose ‘Generate WIP Transactions’ from the menu.

  2. A dialog window will appear asking for some basic information required to generate the transaction batch, include:

    • Posting Date: The date the transaction will be posted to WIP. This date must be within the current financial period.

  3. Once the above requirements have been satisfied, click ‘Generate’.

    Info

    Clicking ‘Generate’ will NOT post any transactions to the Capital Transactions Ledger. This merely generates a temporary batch of transactions and returns them for you to review. Repeating this step (at another time) would generate a different batch of transactions for review.

  4. The generated transactions will be returned and displayed in a table format, with a summary at the top. The summary will show the total value of transactions that were generated per Transaction Type (which will be just the ‘WIP Transfer’ type). Above the summary, the following options will be available:

    • Post WIP Transactions: This will post the transactions to the Capital Transactions Ledger. The transactions will be posted with the Posting Date you specified in the previous step. Click this button to post the transactions.
    • Download as CSV Template: This will export the transactions to a CSV file. The CSV file will contain all the details of the transactions, including the Posting Date and Finance Category. This file is compatible with the Metrix transaction import style. Click this button to download the CSV file (you will need to manually import the file in order to process the transactions).
    • Regenerate: This will regenerate the transactions - giving you a chance to change some inputs.
Warning

If you elect to ‘Download as CSV Template’, you will need to manually import the file into the system in order to process the transactions. Furthermore, the batch of transactions that apply will NOT have any relation back to the Budget Bucket you are working in. This means that spending items will not be locked and other protections may be missing.

The above does not apply if you click ‘Post WIP Transactions’ after downloading the CSV file.