Capitalise to WIP

To generate and post transactions to WIP, you will need to have navigated to the relevant Budget Bucket, and entered the ‘Capitalisation’ tab. At this point, it is assumed that you have already posted the required Capital Spends against the Budget Bucket.

To generate WIP transactions, perform the following steps:

1. At the top of the Capitalisation tab page, there is an ‘Actions’ button (denoted by three dots). Click on this button to reveal a dropdown menu and choose ‘Generate WIP Transactions’ from the menu.

2. A dialog window will appear asking for some basic information required to generate the transaction batch, include:

   • Posting Date: The date the transaction will be posted to WIP. This date must be within the current financial period.

3. Once the above requirements have been satisfied, click ‘Generate’.

   Info

   Clicking ‘Generate’ will NOT post any transactions to the Capital Transactions Ledger. This merely generates a temporary batch of transactions and returns them for you to review. Repeating this step (at another time) would generate a different batch of transactions for review.

4. The generated transactions will be returned and displayed in a table format, with a summary at the top. The summary will show the total value of transactions that were generated per Transaction Type (which will be just the ‘WIP Transfer’ type). Above the summary, the following options will be available:

   • Post WIP Transactions: This will post the transactions to the Capital Transactions Ledger. The transactions will be posted with the Posting Date you specified in the previous step. Click this button to post the transactions.
   • Download as CSV Template: This will export the transactions to a CSV file. The CSV file will contain all the details of the transactions, including the Posting Date and Finance Category. This file is compatible with the Metrix transaction import style. Click this button to download the CSV file (you will need to manually import the file in order to process the transactions).
   • Regenerate: This will regenerate the transactions - giving you a chance to change some inputs.

Capitalise to Transactions

To generate and post capitalisation transactions, you will need to have navigated to the relevant Budget Bucket, and entered the ‘Capitalisation’ tab. At this point, it is assumed that you have already posted the required Capital Spends against the Budget Bucket.

To generate capitalisation transactions (and subsequently close the budget bucket), perform the following steps:

1. At the top of the Capitalisation tab page, there is a ‘Generate Transactions & Close Budget’ button. Click on this button.

2. A dialog window will appear asking for some basic information required to generate the transaction batch, include:

   • Posting Date: The date the transaction will be posted to WIP. This date must be within the current financial period.

   • Renewal Methodology: In the case that the Budget Bucket has any Capital Spends with a Renewal Capitalisation Share, you will need to select a predefined Renewal Methodology. This will be required to generate the transactions in cases where this applies.

     To see additional information about available Renewal Methods, click on the ‘Renewal Method Examples’ button at the top of the dialog window.

3. Once the above requirements have been satisfied, click ‘Generate’.

   Info

   Clicking ‘Generate’ will NOT post any transactions to the Capital Transactions Ledger. This merely generates a temporary batch of transactions and returns them for you to review. Repeating this step (at another time) would generate a different batch of transactions for review.

4. The generated transactions will be returned and displayed in a table format, with a summary at the top. The summary will show the total value of transactions that were generated per Transaction Type. Above the summary, the following options will be available:

   • Post Transactions & Close Budget: This will post the transactions to the Capital Transactions Ledger. As the button label implies, it will also mark the Budget Bucket as closed. Click this button to post the transactions.
   • Download as CSV Template: This will export the transactions to a CSV file. The CSV file will contain all the details of the transactions, including the Posting Date and Finance Category. This file is compatible with the Metrix transaction import style. Click this button to download the CSV file (you will need to manually import the file in order to process the transactions).
   • Regenerate: This will regenerate the transactions - giving you a chance to change some inputs.

Delete a Batch

From time to time, you may need to ‘undo’ some work you have previously completed. If this involves the existence of Capitalisation or WIP transaction batches, then you will need to properly delete these batches in order to continue. To delete a batch of transactions from a Budget Bucket, perform the following steps:

1. Navigate to the relevant Budget Bucket and enter the ‘Capitalisation’ tab.

2. Any existing transaction batches will be displayed in the upper portion of the Capitalisation tab page. In the upper-right hand corner of each transaction batch, there is a trash can icon. Click on this icon to delete the relative transaction batch.

3. A dialog window will appear asking you to confirm the deletion. It will also provide detail as to the potential consequences of deleting the transaction batch (in monetary terms). Click ‘Confirm Deletion’ to delete the transaction batch.

Assigning Finance Categories

Before you can generate transactions, you will need to ensure that any Components without a Finance Category are nominated with a valid Finance Category. Note; this will be any Components that have yet to receive a Capital Transaction in the past.

To assign Finance Categories to Components, perform the following steps:

1. Navigate to the relevant Budget Bucket and enter the ‘Capitalisation’ tab.
2. If any Budget Bucket Items exist without a Finance Category, an entry in the Capitalisation Issues error block will appear. You will also see an option to ‘Set Finance Categories’ at the top of the section.
3. Click on the ‘Set Finance Categories’ button to open a dialog window.
4. A dialog window will appear with a list of all Budget Bucket Items that do not have a Finance Category assigned. You can select the Finance Category for each Budget Bucket Item from the dropdown list. Alternatively, you can select one (1) Finance Category to apply to all Budget Bucket Items.
5. Once you have selected the Finance Categories, click ‘Save’ to apply the changes.
6. The dialog window will close, and the Capitalisation Issues error block will refresh to show that the Finance Categories have been successfully assigned.