Capitalise to Transactions

To generate and post capitalisation transactions, you will need to have navigated to the relevant Budget Bucket, and entered the ‘Capitalisation’ tab. At this point, it is assumed that you have already posted the required Capital Spends against the Budget Bucket.

To generate capitalisation transactions (and subsequently close the budget bucket), perform the following steps:

1. At the top of the Capitalisation tab page, there is a ‘Generate Transactions & Close Budget’ button. Click on this button.

2. A dialog window will appear asking for some basic information required to generate the transaction batch, include:

   • Posting Date: The date the transaction will be posted to WIP. This date must be within the current financial period.

   • Renewal Methodology: In the case that the Budget Bucket has any Capital Spends with a Renewal Capitalisation Share, you will need to select a predefined Renewal Methodology. This will be required to generate the transactions in cases where this applies.

     To see additional information about available Renewal Methods, click on the ‘Renewal Method Examples’ button at the top of the dialog window.

3. Once the above requirements have been satisfied, click ‘Generate’.

   Info

   Clicking ‘Generate’ will NOT post any transactions to the Capital Transactions Ledger. This merely generates a temporary batch of transactions and returns them for you to review. Repeating this step (at another time) would generate a different batch of transactions for review.

4. The generated transactions will be returned and displayed in a table format, with a summary at the top. The summary will show the total value of transactions that were generated per Transaction Type. Above the summary, the following options will be available:

   • Post Transactions & Close Budget: This will post the transactions to the Capital Transactions Ledger. As the button label implies, it will also mark the Budget Bucket as closed. Click this button to post the transactions.
   • Download as CSV Template: This will export the transactions to a CSV file. The CSV file will contain all the details of the transactions, including the Posting Date and Finance Category. This file is compatible with the Metrix transaction import style. Click this button to download the CSV file (you will need to manually import the file in order to process the transactions).
   • Regenerate: This will regenerate the transactions - giving you a chance to change some inputs.